---
title: Reconcile Your Bills
description: Here's How to Reconcile Your Bills in Bionic for Agencies.
---

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3. [Reconcile Vendor Bills](https://help.bionic-ads.com/knowledge/bionic-for-agencies?hsLang=en#reconcile-vendor-bills)

# Reconcile Your Bills

## Here's How to Reconcile Your Bills in Bionic for Agencies.

**Learn in Bionic Academy:** [Reconcile Your Bills](https://academy.bionic-ads.com/app/courses/adca87c4-f587-4f1c-8e8d-209fdf4dd44f)

Bionic will assist you with reconciliation by utilizing the order and performance data to help you understand what you should be charged each service period.

Once orders have been set up, you are able to create bills by service period. The bills are intended to reflect details of the invoices you receive from the respective vendor, which can then be shared with accounting for payment.

In this article, we'll cover:

1. [Create a Vendor Bill](https://help.bionic-ads.com/knowledge/reconcile-your-bills#create)
2. [Configure New Vendor Bill](https://help.bionic-ads.com/knowledge/reconcile-your-bills#config)
3. [Edit a Bill](https://help.bionic-ads.com/knowledge/reconcile-your-bills#edit)
4. [Delete a Bill](https://help.bionic-ads.com/knowledge/reconcile-your-bills#delete)
5. [View Bill History](https://help.bionic-ads.com/knowledge/reconcile-your-bills#bill-history)

### Create a Vendor Bill

When creating a new Vendor Bill, if you have performance data, Bionic will automatic calculate the expected reconciliation amount. However, you can override this calculation with your own reconciled amount. If you do not have performance data, Bionic will provide insight into what was ordered for the period to help guide you.

Here's how to create a new vendor bill for an order:

1. You can create a new Vendor Bill by going to:  
     1. The Finance Tab of the Order you wish to create a new bill for.
     2. The Finance Tab on the Home Page.
2. Click the **Add Bill** button above the Finance table or, if in the Order, in the Billed Column of a Service Period.

*Create a Bill within an Order*

*![A screenshot of the Finance Tab of an Order.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/create-bill-rev.png?width=670&height=162&name=create-bill-rev.png)*

*Create a Bill from the Finance Tab on the Home Page*

![A screenshot of the Finance Tab on the home page.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/create-bill-rev-1.png?width=670&height=226&name=create-bill-rev-1.png)

### Configure New Vendor Bill

Once a new bill has been created, you can choose to override any of the calculations made by Bionic. Here is a list and descriptions of the fields you can configure in the bill:

1. **Bill Ref Number** - Manually enter the invoice/reference number to correspond the bill (a.k.a. invoice) received from the vendor. *Please Note: The same Bill Ref Number can be used on multiple bills. This is common when one vendor invoice covers multiple orders.*
2. **Bill Date** - Manually enter the invoice date to correspond the bill (a.k.a. invoice) received from the vendor.
3. **Due Date** - Automatically calculated based on the *Payment Terms* specified on the settings tab of the order. For example, if your *Bill Date* is April 5th and your payment terms are Net 30, then your *Due Date* will be May 5th. Although this is calculated, you can manually override the calculated value if the due date on the vendor’s bill is different.
4. **Bill Amount** - Manually enter the total amount of the bill (a.k.a. invoice) received from the vendor.
5. **Vendor** – The vendor from which you received this bill. This is automatically prefilled when you create the bill from an order. Otherwise, select your vendor from the drop-down list.
6. **Order **– The order that is being billed. This is automatically prefilled when you create the bill from an order. Otherwise, select your order from the drop-down list.
7. **Service Period** - The service period that is being billed. This is automatically prefilled when you create the bill from an order. Otherwise, select your order from the drop-down list.
8. **Billing Document (if applicable)** - Optionally attach invoice or any other documents that are related to this bill.
9. **Notes (if applicable)** - Optionally add notes to this bill.
10. **Total Ordered **– This is the total amount of the *Order* related to this bill.
11. **Previously Reconciled **– Automatically calculated sum or previously reconciled amounts of other bills related to this order.
12. **Remaining order **– Automatically calculated *Total Ordered* minus *Previously Reconciled*.
13. **Fulfilled thru Service Period** – Automatically calculated sum of the amount of media delivered through the last day of the *Service Period*. Note that this calculation depends on the *Calendar* selected in your Order Settings tab: Gregorian (Standard) or Broadcast. For example, for the service period March 2021, this end of the *Service Period* is March 31, 2021 on the Gregorian calendar or March 28, 2021 on the Broadcast calendar. 
14. **Fulfilled but Unbilled **– Automatically calculated *Fulfilled thru Service Period*minus *Previously Reconciled*.
15. **Ordered in Service Period** – Automatically calculated portion of the *Total Ordered* in this bill’s *Service Period*. Note that the start and end date of the service period are contingent on the *Calendar* chosen on the Order Settings tab. For example, for the service period March 2021, the service period is March 1-31, 2021 on the Gregorian calendar or March 1-28, 2021 on the Broadcast calendar.
16. **Maximum Billable Amount **– Automatically calculated as the lesser of *Remaining Order*, *Fulfilled but Unbilled*, and *Ordered in Service Period*.
17. **Reconciled** – Automatically calculated as the lesser of *Bill Amount* and *Maximum Billable Amount*. You can override this default value.
18. Once configured, Click **Create**.

NOTE: Only "Ordered" related costs will be reflected in the bill if there is no performance data. Specifically:

- *Total Ordered*
- *Remaining Order*
- *Ordered in Service Period*

*Maximum Billable Amount* & *Reconciled* are dependent on performance. If there is no performance data, you can manually enter the *Reconciled* Amount.

![A screenshot of the Add Bill dialog.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/config-bill.png?width=670&height=524&name=config-bill.png)

### Edit a Bill

Once a bill has been created, you have the ability to view/edit the bill details. Here's how to view/edit bill details from the Order's Finance Tab:

NOTE: There is a more comprehensive help article to review your payables that discusses the variety of ways you can view your bills and payments. Learn more here: [Review Payables](https://help.bionic-ads.com/knowledge/review-payables?hsLang=en).

1. From the Finance Tab in an Order, click on any of the **Anchor Text** in the table.
2. Make any **applicable/necessary updates** to the Bill.
3. Click **Save**.

![A screenshot of the finance tab in an order.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/edit.png?width=670&height=162&name=edit.png)

![A screenshot of the edit bill dialog.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/edit-1.png?width=670&height=516&name=edit-1.png)

NOTE: Two other columns may appear in the Reconciliation section of the bill when a payment has been applied: 

1. **Payments **– A list of payments applied to this Bill, if any.
2. **Open Balance **– Automatically calculated as the *Reconciled* amount minus the sum of *Payments*.

### Delete a Bill

Once a bill has been created, you have the ability to delete a bill. Here's how:

1. From the Finance Tab in an Order, click on any of the **Anchor Text** in the table.
2. Click **Delete**.

![A screenshot of the finance tab in an order.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/edit.png?width=670&height=162&name=edit.png)

![A screenshot of the edit bill dialog.](https://help.bionic-ads.com/hs-fs/hubfs/Knowledge%20Base%20Screenshots/Bionic%20for%20Agencies/Reconcile%20Your%20Bills/delete.png?width=670&height=516&name=delete.png)

 

### View Bill History

You can review bill and invoice activity directly from the related Order History. You can also view bill activity directly from the organization-level Finance tab, including who created the bill, when it was created, and the last user who updated it. 

To view who created a bill or invoice from a specific order:

1. Open the related Order.
2. Navigate to the **Overview** tab.
3. Click the **History** button.
4. The History window will display:
   
     - The user who created the bill
     - The date and time the bill was created
     - Additional updates or changes related to the order or bill

![Screenshot of an Order in Bionic](https://help.bionic-ads.com/hs-fs/hubfs/image-png-May-25-2026-01-46-23-5536-PM.png?width=626&height=552&name=image-png-May-25-2026-01-46-23-5536-PM.png)

![Screenshot of an Order's history log in Bionic](https://help.bionic-ads.com/hs-fs/hubfs/image-png-May-25-2026-01-46-46-9165-PM.png?width=670&height=280&name=image-png-May-25-2026-01-46-46-9165-PM.png)

This can be helpful when reviewing invoice activity, troubleshooting changes, or confirming who entered a vendor invoice into Bionic. 

#### Next Steps:

- [Record Payments](https://help.bionic-ads.com/knowledge/record-payments?hsLang=en)
- [Review Payables](https://help.bionic-ads.com/knowledge/review-payables?hsLang=en)

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